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2942 N 24th St, Suite 114, Phoenix, AZ 85016

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18444 N 25th Ave, Suite 420, Phoenix, AZ 85023

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6424 E Greenway Pkwy, Scottsdale, AZ 85254

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3260 N Hayden Rd, Suite 210, Scottsdale, AZ 85251

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625 W Southern Ave, Suite E, Mesa, AZ 85210

What To Look For When Renting An Office Suite

by Plaza Executive Suites • May 23, 2023

When starting or expanding an enterprise, finding a new office space is a critical decision. An executive suite provides a dedicated and professional environment where you can work productively and meet clients. However, choosing the ideal office space requires careful consideration of several factors. Here are some essential aspects to evaluate when renting your first office. Whether you're a small startup or an established enterprise, these tips will help you make an informed decision that aligns with your venture needs.

What To Look For When Renting An Office Suite


The location of your office space plays a vital role in various aspects of your budding venture. Consider factors such as accessibility, proximity to clients, employees, and amenities like restaurants, banks, and public transportation. A convenient location will enhance productivity, attract talent, and make it easier for clients to visit. Research the area's demographics, potential competitors, and growth prospects to ensure it aligns with your goals.

When it comes to running a new venture, the area of your new office space is crucial. You want to find an office building that is convenient and easily accessible to you and your clients. It's important to consider whether the surrounding area is safe and if the nearby buildings house growing companies.

You should also evaluate if the office building is easily reachable by car or affordable public transportation. While suburban areas are typically more budget-friendly, they might not be accessible to your target audience. Keep in mind that your office location could impact your company's reputation, as clients' perceptions of your brand may be influenced by the neighborhood it's located in.

Size and Layout

Assessing the size and layout of the office space is crucial to ensure it meets your current and future needs. Consider workspace requirements, team members meeting rooms, storage areas, and any special infrastructure necessities. An efficient layout should provide privacy when required and accommodate your firm's unique workflows. Measure the dimensions of the space and visualize how you will fit in it comfortably.

Professional Environment and Support

Consider the professional environment and support offered within the workspace. Look for providers that offer on-site support staff who can assist with administrative tasks, technical issues, or general inquiries. A professional and welcoming environment will enhance your productivity and create a positive impression for your clients or collaborators.

Amenities and Facilities

Evaluate the amenities and facilities available within the suite and the overall building. Look for features such as high-speed internet connectivity, HVAC systems, security measures, ample parking space, and access to common areas like reception areas, conference rooms, and kitchenettes. Additional amenities like on-site gyms, cafes, or shared areas can enhance employee satisfaction and productivity.

In your first office space search, it's important to calculate the amount of space you need and plan for future growth. It's advisable to avoid a small office as it can negatively impact productivity and cost you more in the long run. However, it's also unnecessary to overspend on extra space. Ideally, you should look for a layout that already meets your requirements, including office space, storage, and the number of plug outlets and connectors.

Opting for open floor plans can offer greater flexibility, allowing you to add office furniture without expensive alterations. It's also important to assess the health and safety requirements of the space, including proper ventilation, temperature controls, lighting, restrooms, and kitchen facilities. If you need to work outside of regular work hours, consider a serviced office with 24-hour access.

Lease Terms and Flexibility

Carefully review the rental terms and ensure they align with your plans and budget. Evaluate renewal options and any clauses related to expansion or downsizing. Flexibility is crucial, especially for a growing small business owner.

Cost and Budget

Consider the cost of renting the suite and its impact on your budget. Determine the total monthly or annual cost and additional expenses like maintenance, utilities, and parking fees. Compare the prices of similar offices in the area to ensure you are getting a fair deal. Remember to consider your organization's financial stability and growth projections when deciding on a budget.

Infrastructure and Technology

Ensure that the suite has the necessary infrastructure to support your business purposes. Check for sufficient electrical outlets, reliable internet connectivity, and phone line availability. Small business start-ups that require specialized technology or equipment make sure the office suite can accommodate those necessities or can be easily modified to meet them. Consider if the office space provides access to printers, scanners, audiovisual equipment, or other technology that may be essential for your work. A well-equipped suite with robust technology infrastructure will enable you to work seamlessly and efficiently during your rental period.

Future Growth Potential

Anticipate your enterprise's future growth and evaluate whether the office suite can accommodate your expansion plans. If your company is likely to scale up in the coming years, discuss with the landlord the possibility of leasing additional space or transferring to a larger suite within the same building. This foresight will save you from the hassle of relocating your office frequently.

Building and Landlord Reputation

Research the reputation of the building and the landlord or property management company. Read reviews, speak to current tenants, and assess the overall satisfaction levels of other companies in the building. A well-maintained building with a responsive landlord will ensure a smooth experience and prompt resolution of any issues that may arise.

Legal and Regulatory Considerations

Ensure compliance with local zoning regulations and any legal requirements related to renting private office space. Familiarize yourself with local laws, permits, licenses, and safety regulations that may apply. It's crucial to ensure the space meets all necessary codes and requirements, such as accessibility for people with disabilities and fire safety standards.

Visit and Inspect the Space

Before finalizing the rental agreement, schedule office tours to inspect different places personally. Pay attention to the condition of the premises, cleanliness, natural lighting, noise levels, and overall ambiance. Assess the functionality of existing infrastructure, such as electrical outlets, lighting fixtures, and plumbing. Take note of any necessary repairs or modifications that may be required and discuss them with the landlord.

Seek Professional Assistance

Do your research, but consider seeking professional assistance, such as a real estate agent or a lawyer specializing in commercial real estate. They can provide valuable services, insights, negotiate on your behalf, and ensure that the lease terms are fair and favorable to your firm. Their expertise can save you time and potential legal issues down the line.

Booking and Reservation Process

Evaluate the booking and reservation process for dedicated office spaces. Determine if it is user-friendly, efficient, and offers online booking options. Look for providers that offer flexible booking options, such as the ability to book in advance or on short notice. A streamlined reservation process will save you time and ensure a smooth transition into your temporary workspace.

Compare Different Office Types

When it comes to choosing a first office space, entrepreneurs have a range of options to choose from, including:

Office suite – If you're an entrepreneur seeking both collaborative and individual areas for your growing enterprise, there's a fantastic option available. You can customize the space to represent your brand and cater to your users' needs. The amenities include in the rent - shared office kitchens and private entrances, providing a comfortable and personalized experience.

Private – Private commercial spaces offer ample room for growth and flexibility, making them ideal for new teams, freelancers, geographic expansion, and those who are just starting out.

Virtual – For remote workers who require a professional business address, mail and delivery services, and occasional access to team members' meeting rooms or lounges, virtual office space is an excellent solution. While it may not be a physical location, it offers a valuable alternative for those who work remotely.

Coworking Space – Plaza Executive Suites, unfortunately, does not currently offer coworking spaces as part of their available amenities. While they have gained popularity for their collaborative and flexible environment, we cater specifically to professionals and businesses seeking a dedicated, private workspace

Renting an office is a significant decision that can greatly impact businesses' success and productivity. Considering factors such as area, size, amenities, lease terms, and future growth potential can help you make an informed choice that aligns with your business goals. Remember to thoroughly inspect the new space, assess average costs, and consider legal and regulatory requirements before renting. Seeking professional assistance can help provide additional guidance and ensure a smooth process. Taking these steps and conducting thorough due diligence can help you find the perfect suite that fosters productivity, meets your business needs, and contributes to your overall success.

Contact Plaza Executive Suites

Explore why countless businesses consider Plaza Executive Suites as the top choice for budget-friendly business and team solutions. Our services range from executive boardrooms to business address rental, which includes mail forwarding at an extra charge and live telephone answering for your company. We strive to help you establish connections with professionals who share your mindset, paving the way for fresh opportunities.

At Plaza Executives, we're committed to supporting your enterprise growth and success through our range of available commercial spaces. Our suites boast ample square footage, fast internet connectivity, access to a serviced office center, and plenty of room for your team to work productively. Renting an executive suite with us is an excellent strategy for small companies to make a big impact on their clients.

To learn more about our executive suites for rent in Phoenix, Mesa & Scottsdale, AZ, contact Plaza Executive Suites or call (877) 513-4575 to start enjoying the corporate image without the high corporate overhead today! If you're looking for a Phoenix Virtual Office instead, we've got you covered there too.